Dear Professor,
As you may have noticed, our office has changed our procedures for
students who require disability accommodations. Instead of receiving a
paper letter or an email with an attached letter directly from the
student, you are now receiving an email Notification of ADA-authorized
Accommodations. In this email you will see all of the accommodations
that the student is eligible for. In at least one student's case, they are
eligible for alternative testing accommodations. To complete this
eligibility request, professors need to submit a testing contract letting
our office know how long your exams are and what the student is
allowed to bring in with them to the exam. It is only after you have
completed this contract that the student will be able to request to
schedule their exam. You will no longer have to complete the test
proctoring request form that we have used in the past.
Please complete this contract as soon as possible. I am providing
detailed instructions on how to do so below. Please note that regardless
of how many students in your course are eligible for alternative testing
accommodations, you will only have to complete one contract per each
course section. In addition, you should fill this contract out even if you
plan to proctor exams yourself so that we have an accurate record of
how the student is receiving this accommodation and so that you will no
longer receive these reminder emails requesting that you complete the
process.
If you have any questions or concerns please feel free to email me or call
me at 410-516-3838.
Sincerely,
Cristina Finan
Assistant Director of Student Disability Services
385 Garland Hall
The Johns Hopkins University 3400 N. Charles Street Baltimore, MD
21218
Phone: (410) 516-3838
Fax: (443) 529-1543
http://www.jhu.edu/academic-assistance/
http://web.jhu.edu/disabilities/
Alternative Testing Contract Instructions
1) In the original Notification of ADA-authorized Accommodations email
there is a red box with a link to the contract for that specific course
section. Please click on the link to access the contract:
2) Once you have accessed the contract you can choose between two
options "I Will Proctor My Own Exams" and "I will use the SDS Office to
proctor my exams". Please select the appropriate choice and then click
on the button labeled "Continue to Fill Contract".
3A) If you selected "I will proctor my own exams" you will see the
screen below and you will only need to provide us with a contact
number before clicking on the button labeled "Submit Alternative
Testing Contract". Once you have clicked that button you will have
completed the process and the accommodation will be correctly tracked
for that course section for all eligible students.
3B) If you selected "I will use the SDS Office to proctor my exams" you
will see the screen below and you will have to answer three questions
asking about allowable materials during exams, additional
accommodations that you may need, and the use of a calculator. You will
then need to tell us the length of exams, quizzes, and the final. Finally,
you will need to provide contact information for our office to use during
an exam incase a student has questions about the exam. There is space
provided to write any additional notes about your class testing such as
variable times for exams or any other information you think we should
have. Once you click on the button "Submit alternative testing contract"
you will have completed the process and the eligible students in that
course section will be able to submit exam scheduling requests.
Dear Professor (last name of professor), I just wanted to quickly inform you that I will be missing a few classes as a result of my Jewish religious observances during October. Though this is not time sensitive at the moment, I wanted to make sure to be in touch early to make arrangements. The dates listed below are Jewish holidays during which I won't be able to participate in classes, do other school work, and will be unavailable (including by phone or email). 1. Rosh Hashanah (10/2-10/4): begins on Sunday in the early afternoon (10/2) through Tuesday late night (10/4). In your class, I will be missing … (fill in info) 2. Yom Kippur (10/11, 10/12): from Tuesday early afternoon (10/11) through Wednesday late night (10/12). In your class, I will be missing … (fill in info) 3. Sukkot and Shemini Atzeret (10/16-10/18 and 10/23-10/25): from Sunday early afternoon (10/16) through Tuesday late night (10/18) and from Sunday early afternoon (10/23) through Tuesday late night (10/25). Although some of the above dates don't conflict with your class, I wanted to let you know that I will not be available to make up work during those times. Please know that I take your class very seriously and that I've already enjoyed the small amount of class time that we've had until now. I will definitely be staying on top of the work in the class (and all of my classes) and I will not allow these absences to derail my academic performance. I would be very happy to discuss these details in person, as well as your thoughts on how best to navigate these absences from your class, if you would be willing. I am available ... (insert dates here), but can make myself available at another mutually convenient time as well. Thank you for your understanding, and for your insight and guidance. I know that the beginning of the semester can be quite hectic, so I'm grateful for your time and attention. Respectfully, (name of student)
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