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Dear   Professor,
As   you   may   have   noticed,   our   office   has   changed   our   procedures   for
students   who   require   disability   accommodations.   Instead   of   receiving   a
paper   letter   or   an   email   with   an   attached   letter   directly   from   the
student,   you   are   now   receiving   an   email   Notification   of   ADA-authorized
Accommodations.   In   this   email   you   will   see   all   of   the   accommodations
that   the   student   is   eligible   for.   In   at   least   one   student's   case,   they   are
eligible   for   alternative   testing   accommodations.   To   complete   this
eligibility   request,   professors   need   to   submit   a   testing   contract   letting
our   office   know   how   long   your   exams   are   and   what   the   student   is
allowed   to   bring   in   with   them   to   the   exam.   It   is   only   after   you   have
completed   this   contract   that   the   student   will   be   able   to   request   to
schedule   their   exam.   You   will   no   longer   have   to   complete   the   test
proctoring   request   form   that   we   have   used   in   the   past.
Please   complete   this   contract   as   soon   as   possible.   I   am   providing
detailed   instructions   on   how   to   do   so   below.   Please   note   that   regardless
of   how   many   students   in   your   course   are   eligible   for   alternative   testing
accommodations,   you   will   only   have   to   complete   one   contract   per   each
course   section. In   addition,   you   should   fill   this   contract   out   even   if   you
plan   to   proctor   exams   yourself   so   that   we   have   an   accurate   record   of
how   the   student   is   receiving   this   accommodation   and   so   that   you   will   no
longer   receive   these   reminder   emails   requesting   that   you   complete   the
process.
If   you   have   any   questions   or   concerns   please   feel   free   to   email   me   or   call
me   at   410-516-3838.
Sincerely,
Cristina   Finan
Assistant   Director   of   Student   Disability   Services
385   Garland   Hall
The   Johns   Hopkins   University   3400   N.   Charles   Street   Baltimore,   MD
21218
Phone:   (410)   516-3838
Fax:   (443)   529-1543
http://www.jhu.edu/academic-assistance/
http://web.jhu.edu/disabilities/
Alternative   Testing   Contract   Instructions
1)   In   the   original   Notification   of   ADA-authorized   Accommodations   email
there   is   a   red   box   with   a   link   to   the   contract   for   that   specific   course
section.   Please   click   on   the   link   to   access   the   contract:
2)   Once   you   have   accessed   the   contract   you   can   choose   between   two
options   "I   Will   Proctor   My   Own   Exams"   and   "I   will   use   the   SDS   Office   to
proctor   my   exams".   Please   select   the   appropriate   choice   and   then   click
on   the   button   labeled   "Continue   to   Fill   Contract".
3A)   If   you   selected   "I   will   proctor   my   own   exams"   you   will   see   the
screen   below   and   you   will   only   need   to   provide   us   with   a   contact
number   before   clicking   on   the   button   labeled   "Submit   Alternative
Testing   Contract".   Once   you   have   clicked   that   button   you   will   have
completed   the   process   and   the   accommodation   will   be   correctly   tracked
for   that   course   section   for   all   eligible   students.
3B)   If   you   selected   "I   will   use   the   SDS   Office   to   proctor   my   exams"   you
will   see   the   screen   below   and   you   will   have   to   answer   three   questions
asking   about   allowable   materials   during   exams,   additional
accommodations   that   you   may   need,   and   the   use   of   a   calculator.   You   will
then   need   to   tell   us   the   length   of   exams,   quizzes,   and   the   final.   Finally,
you   will   need   to   provide   contact   information   for   our   office   to use   during
an   exam   incase   a   student   has   questions   about   the   exam.   There   is   space
provided   to   write   any   additional   notes   about   your   class   testing   such   as
variable   times   for   exams   or   any   other   information   you   think   we   should
have.   Once   you   click   on   the   button   "Submit   alternative   testing   contract"
you   will   have   completed   the   process   and   the   eligible   students   in   that
course   section   will   be   able   to   submit   exam   scheduling   requests.

Dear Professor (last name of professor), I just wanted to quickly inform you that I will be missing a few classes as a result of my Jewish religious observances during October. Though this is not time sensitive at the moment, I wanted to make sure to be in touch early to make arrangements. The dates listed below are Jewish holidays during which I won't be able to participate in classes, do other school work, and will be unavailable (including by phone or email). 1. Rosh Hashanah (10/2-10/4): begins on Sunday in the early afternoon (10/2) through Tuesday late night (10/4). In your class, I will be missing … (fill in info) 2. Yom Kippur (10/11, 10/12): from Tuesday early afternoon (10/11) through Wednesday late night (10/12). In your class, I will be missing … (fill in info) 3. Sukkot and Shemini Atzeret (10/16-10/18 and 10/23-10/25): from Sunday early afternoon (10/16) through Tuesday late night (10/18) and from Sunday early afternoon (10/23) through Tuesday late night (10/25). Although some of the above dates don't conflict with your class, I wanted to let you know that I will not be available to make up work during those times. Please know that I take your class very seriously and that I've already enjoyed the small amount of class time that we've had until now. I will definitely be staying on top of the work in the class (and all of my classes) and I will not allow these absences to derail my academic performance. I would be very happy to discuss these details in person, as well as your thoughts on how best to navigate these absences from your class, if you would be willing. I am available ... (insert dates here), but can make myself available at another mutually convenient time as well. Thank you for your understanding, and for your insight and guidance. I know that the beginning of the semester can be quite hectic, so I'm grateful for your time and attention. Respectfully, (name of student)


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